Features
Everything you need to run a fair, fast tender
Build it with AI, run it sealed, decide it with evidence. Every feature is designed so the AI helps and a named person stays accountable.
Build
Create a tender you can stand behind
Tell TenderLock what you are buying in plain English. It asks the follow-up questions a procurement lead would ask, then drafts the scope, requirements and evaluation criteria for you to review.
Learn more → Red Team reviewRed Team reads your draft the way a sharp bidder or an auditor would. It flags ambiguity, contradictions, missing information, placeholders and criteria that do not match your weightings, with a fix you can apply in one click.
Learn more → Supplier directoryKeep every supplier in one address book. Add a company by name and TenderLock pulls its official Companies House record, including status, registered address, officers and filing history.
Learn more → Blue Team & sign-offBlue Team finds the gaps in your draft and fills them: missing scope, weak requirements, unclear evaluation. Red Team then stress-tests it. Named people on each team sign off the exact version that gets published.
Learn more → Supplier credit checksEvery supplier you add is checked against Companies House. On Business and above, run a Creditsafe credit check in one click: score and band, credit limit, turnover, profit, net worth and County Court Judgments.
Learn more →Run
Keep the process fair and on time
Supplier responses stay locked until the deadline passes. The deadline is enforced on the server, not on trust, and every bid opens at the same moment for a fair, defensible process.
Learn more → ClarificationsSuppliers ask questions against the whole tender or a specific requirement. You decide whether each answer stays private or is published to every supplier, and a separate clarification deadline keeps the timetable on track.
Learn more → Contacts & companiesA HubSpot-style contact book built into TenderLock. Keep every person and company you deal with in one place, marked as a Supplier, a Buyer or both, with every email, call, message, note and tender on their record.
Learn more → Email & shared inboxWrite to any contact without leaving TenderLock. Connect your own Microsoft 365 or Google mailbox so emails go from your address, and replies come straight back onto the contact, company and tender.
Learn more → Phone, SMS & call AICall suppliers straight from their record and TenderLock does the admin for you. Every call is recorded and transcribed, AI writes a short summary, and everything you agreed to do becomes a task in My Tasks, linked to the contact and the tender. Pick a UK mobile or landline number in seconds to get started.
Learn more → My tasksEmails get buried. My Tasks shows every person exactly what is waiting on them: reviews to sign off, tenders to approve, bids to score, clarifications to answer, follow-ups from their calls and tasks their team has given them.
Learn more →Decide
Choose the right supplier, with evidence
Once bids open, TenderLock checks each response requirement by requirement. Every finding quotes the evidence from the supplier's answer or document, and "unknown" is a real answer when the evidence is not there.
Learn more → Evidence-locked evaluationScore every bid against the criteria you published, with AI score suggestions that show their reasoning and evidence. Your evaluators own the final score, and every override is recorded with a reason.
Learn more → Audit trail and reportsEvery invite, question, amendment, score change and AI action is written to an append-only ledger. Export a tender report or a full AI provenance report whenever a board, auditor or unsuccessful bidder asks how a decision was made.
Learn more → Reports & dashboardsEvery user gets a dashboard they can arrange themselves: key numbers, tenders by status, pipeline, spend by category, credits, team activity and top suppliers. Build reports and put them side by side on shared dashboards.
Learn more →Control
Run it your way, safely and at scale
Invite people with the roles they need, see every person's activity, sign-ins and devices, and step in when you need to: change roles, reset 2FA, sign them out everywhere or disable the account.
Learn more → Sign-in & securitySign in with Google or Microsoft, protect every account with two-factor authentication, and on Enterprise connect your own identity provider with SAML single sign-on, restrict access to your office IP addresses and keep a logged record of any support access.
Learn more → Multi-entity groupsRun tenders for each company in your group with its own name, logo, address and people, while group admins see across everything. Switch between entities without losing your place.
Learn more → Custom branding & domainMake TenderLock look like your own system: your logo, icon, colours and font across the app, emails and login page, running on your own web address, with tender emails sent from your own domain.
Learn more → API & MCP for AI agentsA REST API, webhooks and a Model Context Protocol server let your finance systems, workflows and AI agents work with your tenders, suppliers, contacts, emails, calls and transcripts, tasks, credit checks, review findings, team and reports, inside the same governance rules as the app.
Learn more →Also included
The details that make it work
Save and share your best tenders.
Owners, approvers, evaluators and read-only auditors.
Authenticator app MFA on every account.
Email and in-app alerts for every key moment.
Every published change is versioned.
One balance for AI and tenders, with top-ups when you need them.
Review and respond from any device.
Tender, timeline and AI provenance reports.
Follows your device by default, or pick one. Built for accessibility.
Work across several organisations with one login and switch in a click.
Every sign-in and action across the business, with IP and location.
Live alerts, with email and in-app settings per person.
Coming soon: WhatsApp messaging and calendar sync.